How Our Process Works

Let’s Talk

This step is where we get acquainted to see if we are a good fit for one another. We accomplish this with our intake call, client questionnaire, and onsite meeting. Through this process, we will determine if your project and goals align well with the services we provide, our construction calendar, and any other factors that could impact our ability to craft an elevated experience for you. If we feel that we are not the right fit for your project we will let you know so you can move on in your selection process.

The Design Development Agreement

Once we have determined our suitability, it’s time to commit to one another. We do this under our Design and Development Agreement, or DDA. With this agreement, we commit to fully developing your project and you commit to participate in the process and paying a fee. Covered in your fee is a detailed cost of construction that assures you a quality, completed project at a fixed price (not an estimate) and a detailed DDA log that identifies all materials needed to complete your project. The DDA does not obligate you to enter into a Construction Agreement with us and you own the results of the design work covered by the DDA.

Project Development

This is where the fun really begins! We will meet with you and discuss in detail every aspect of the design and finishes of your project. We may set up meetings at vendors to look at selection options, visit showrooms, or journey with you through your Pinterest boards! Wherever your source of creativity resides, we will partner with you, providing as much or as little guidance as you need. Some of our projects require the use of outside design resources, and if we determine that yours falls into this category, we can provide access to those that we have established relationships with. 

The Construction Agreement

With all or most of the DDA work in hand, we will meet with you to talk through the project. We will take all the time you need to ensure you feel comfortable and confident. We will go over the scope of work, project plan, progress payments, timelines, logistics and any questions you may have. You will meet your personal project manager and discuss how communications will be handled. Finally, we will sign a Construction Contract and collect the deposit, typically 20% of the total construction cost.

Project Management

During the construction phase we will handle all of the details of ordering materials, scheduling, supervision, and coordination, keeping you up to date on all facets of your project through ongoing communication and daily reports that we send out either daily or weekly based on your preferences.

In-Process Changes

No matter how carefully we plan your project together, unanticipated conditions or changes you choose to make may cause the need for a change order. Although our goal is to avoid these if at all possible, we are prepared to accommodate any changes to the original contract through the use of our change order process. Rest assured that any changes that impact cost, time, or selections will be communicated with you prior to any action being taken so there are no surprises later. 

Project Completion

As we near completion of your project, we will perform an internal punch list to ensure that your project meets our high level of craftmanship. Once completed, we will perform a final clean of your home and any areas where our construction activity existed. We will provide you with a Project Manual that includes all pertinent information about your project, including documentation on all materials, warranties, and contact information for service items. We will then review your project with you to ensure it meets your complete satisfaction. Next, we will contact you after you have enjoyed your home for a month to make sure there is nothing needing our attention, and again in 11 months post completion, prior to the expiration of our 1-year warranty.

Thank you for considering Evola Builds for your next project.

Contact us today!